You dont need a huge CRM. Run your emails, projects and team inside Gmail.
PolarTask is a lightweight email and project management tool built right into Gmail. For small creative and service teams.
See it in action
Watch how PolarTask transforms your Gmail into a powerful task management system
Powerful features, right in your inbox
Everything you need to manage tasks and collaborate with your team, without ever leaving Gmail
Visualize your workflow
Organize tasks in kanban boards with drag-and-drop simplicity. Get a bird's-eye view of your work without leaving Gmail.
Turn emails into tasks instantly
One click to capture any email as a task. Keep sender, subject, and full thread context attached automatically.
Work together seamlessly
Invite team members, assign tasks to owners, and keep everyone on the same page. Team collaboration without leaving your inbox.
Everything you need to manage client projects in Gmail
Built for creative and service teams who manage client work through email
Capture emails instantly
Turn client emails into tasks with one click. Keep sender, subject, and full thread context attached automatically.
Seamless follow-up
Never miss a deadline with due date reminders and custom notifications. Set reminders for any task and get alerted before things slip.
Team collaboration
Assign owners, add comments and links, and keep everyone on the same page without leaving the inbox.
Seamless project management
Kanban boards or list view, quick filters for Today and Overdue, keyboard-first and blazingly fast.
Workspaces & Projects
Group work by client or project type. Organize client deliverables and internal work in separate spaces that scale with your team.
AI-powered assistance
Get smart suggestions for task breakdowns, priority recommendations, and automated scheduling. Let AI handle the busywork.
Attach files seamlessly
Drop client files, mockups, and deliverables directly into tasks. Keep all your work context in one place, right in Gmail.
Contact management
Save all contacts related to a project in one place. See conversations and activity with any contact in one click — no more digging through spreadsheets.
Works with your tools
Seamlessly integrates with the Google Workspace tools you already use
Gmail
Create and manage tasks directly from your Gmail inbox with full email context.
Google Calendar
Sync task deadlines with your calendar for better time management.
Google Drive
Attach Drive files to tasks and keep all related documents in one place.
Simple, transparent pricing
Get full access to PolarTask for $9 per seat/month. Start with a 7-day free trial — no credit card required.
Plus
Everything you need to manage work through Gmail.
No credit card required
*Billed per workspace
Everything included:
Prices exclude any applicable taxes.
🚀 Curious about upcoming features? Track our development progress
The Story Behind PolarTask
Last year, I was running a small service team and watching the same mess unfold every day: client emails everywhere, follow-ups slipping through the cracks, tasks trapped inside long threads, and our "project tools" sitting untouched because nobody had the time to maintain them.
We tried the usual stack — fancy dashboards, separate task apps, endless integrations — but it all slowed us down. Context switching killed our focus, and every new tool became one more thing to babysit.
Meanwhile, the real work was happening where every client conversation started: Gmail.
So I built PolarTask — a lightweight way for creative and service teams to turn client emails into organised work, without ever leaving the inbox.
No extra tabs. No bloated workflows. No $25 per seat.
Just clarity, follow-ups, and shared project structure inside the place you already live.
If your team spends half its life inside Gmail trying to make sense of client work, this will feel like a breath of fresh air.
